The Organization Structure maps the location of animals in your facility. The organisation structure is used in the Workbench feature and to set the location of animals in the system. Changes in the Organization Structure affect the location of animals.
Configuration may be used to replicate the physical facility from the highest level of your organization and facilities to the lowest level numbers and placement of racks in a room.
Your animal facility staff can use the system to create and assign cages to racks, but as System Administrator, you will need to maintain an accurate view of the racks in each room overtime, including their unique IDs and other pertinent information, such as type, model and density.
The structure is designed to be fluid and can be updated to match the changes in a facility over time.
This information is used in the Workbench function of Ai.Study, where staff are able to manage cages and animal allocations to cages.
Create your Organization Structure
Navigate to the Organization Structure using the menu item from the navigation menu, as highlighted below. When you first access the Organisation Structure, the default top level will be Somark, as shown below.
The top level of the Organization Structure is intended to be your organisation or corporate name.
Edit your Organization Structure
Please edit your Organization name to change it from Somark Innovations to your name, by accessing the sub-menu on the Organization tile (click on the 3 dots).
Click on the Edit option to change the Organisation name and details, as shown below.
Add to your Organization Structure
If your organisation has subsidiaries, you can add those as part of your organisation below the main “group” organisation. Click on the 3 dots and choose Add Organisation from the options, as shown below:
The same Edit Organisation screen will display enabling you to add another organisation name. When you save this, it will position this new organisation below the first one, as shown.
You can then add the name and address of Facilities that belong to your organisation. A facility is a location where animals are housed and experiments are conducted. You can define the buildings at the facility in which animals and / or experiments will be conducted.
Within buildings, you can define the rooms in which the animals are housed and experiments are conducted. You can also define levels, if your rooms are on multiple levels or floors, and then define rooms within levels.
Within rooms, you can add “zones” and you can add racks. Zones are useful if, for example, you have macro-isolators, sometimes referred to as “bubbles” within a room.
When adding racks to rooms, you can capture data about the time of rack, its model and manufacturer and its density, as shown below.
Disable a node in your Organization Structure
If a particular rack, room, building, facility or organisation is no longer operational within your organisation, you can disable it to remove it from view.
To do this, navigate to the relevant node, click on the 3 button icon and display the edit options, as shown above. Select the Disable option to set that part of the organisation and all its subsidiary nodes to disabled.
You cannot disable a rack that has cages on it with live animals. First, you must move the mice to an active rack in the Workbench function.
Note: When you disable a node in your organisation, whether that is a facility, building or room, etc. the node is not deleted, it is simply turned off from viewing. To view disabled nodes, select the Disabled organisation button on the main screen.