Once you have created your Phases, Experiments and Test Methods, and after you have enrolled your animals, Study will automatically generate a schedule of study tasks – for each experiment, test method and each animal, with the time and date of the study task being automatically calculated based on the frequency and time you specified in the Test Method.
To view the Study tasks, click on the Tasks menu option
Understanding Task information and icons
The Task list show you the Study and Experiment and specific animal that the result of the test method is to be recorded against, as well as the time and date that the result should be captured from the animal and recorded in the system.
To help ensure the correct animal is selected for the result to be recorded, the animals sex and location (its room, rack and cage number), are provided.
By default, the status is as shown above. When a result is entered, the status changes
Status - no ethical endpoint triggered
Status - warning - ethical endpoint is approaching maximum tolerance
When you see a study result with this ethical endpoint status, you should check to ensure the protocol for an endpoint that is nearing the maximum threshold has been actioned for this animal.
Status - danger - ethical endpoint has been reached - action required
When you see a study result with this ethical endpoint status, you should check to ensure the protocol for breaching endpoints has been actioned for this animal.
You can record a study result against a scheduled task simply by clicking on the icon above. This will pop up a data capture form. The values to input will vary depending on what data the result requires, for example:
- Measurement (area / volume)
- Free text
If you select this option, to discard or remove a task from the list, you must record a reason why that task and study result will not be collected. When you select this option, the pop-up form below will display.
Please enter your reason and select the Discard button to save the value.
This keeps a record in the database and enables future analysis to understand why results are not being recorded, such as unexpected mortality of the animal; animal temporarily removed from the study (for example, to recover from an infection) and so on.
Discard Task status icon
When a task is discarded, the Status icon will change to the above value.
When a task has a result captured against it, either from direct, manual input or automatically via Connect, the task list will show the above option, which enables the result to be changed. The following form will display when you click on this icon.
The date and time will default to the time and date now, but can be set in the past.
You must enter a reason for why the original result is being changed, for example: the scales were not tared or calibrated for the original result capture.
All changes to results are captured in the history of the result, which is explained below.
Show results history
When an experiment result is corrected, click on the above icon to display the history of the result information.
If a result has been changed, the history will also show the audit trail history of the change too, as shown in the example below.
Viewing Study tasks by date range
When you select the Tasks option, the list will display all the tasks due Today, in the next 24 hours, as the default tab shown is Today’s tasks, for all the studies to which you have access rights and assigned work.
You can view tasks that over Overdue, due in the next 7 days (In a Week), due in the next 14 days (In 2 Weeks), due in the next 28 days (In 4 Weeks) or all Completed tasks.
The list will show 20 tasks per page. To view the next list, scroll to the bottom of the page and use the number buttons or arrows to advance to another page.
Viewing Study tasks by Study, Phase or Experiment
You can also filter the list of tasks to show you only those relating to a specific
- Study – select a value from the list of Studies
- Phase – for the selected Study, select a value from the list of Phases for that study
- Experiment – for the selected Study and Phase, select a value from the list of experiments
Capturing Study results from Connect
If your organisation is using Connect to collect experimental measurements, such as weights (e.g. animal bodyweights) or tumour lengths, widths and volumes, data captured from Connect will automatically match to the tasks in your study based on the nearest time due. Those tasks will be marked as completed and the results will be visible in the Results tab of your study (as well as on the Animal Results tab).